Deposit and Cancellation
- A deposit per participant is required at the time of registration to reserve your spot.
- Trip fee balance is due 120 days before tour begins.
- Payment in full is required when registration is completed less than 60 days before the departure date.
- Trip fee cancellation policy:
91 day or more before tour begins: $300 cancellation fee.
61 to 90 days before tour begins: $500 cancellation fee.
31 to 60 days before the tour begins: 50% of the tour price is non-refundable.
30 days or less before tour begins or anytime after departure: 100% of fee is non-refundable.
General Health and Fitness
Beyond The Capture Photo Tours are for people in average good health. While age is not a concern, trips require the ability to carry camera equipment while walking and/or hiking on different terrains. For our Tuscany photo tour, we will be in and out of the van a lot, especialy when out photographing on location in the countryside and visiting and exploring towns and villages can involve a good deal of walking up and down. If you have concerns about your capabilities and/or fitness as it relates to this trip, please contact us before reserving a space. All participants must have their own medical insurance coverage valid in the countries visited on the photo tour and workshop. Beyond The Capture Photo Tours is not responsible for medical costs incurred during your trip. Medical circumstances will not be considered as exceptions to our cancellation policy.
Travel Insurance
Beyond The Capture Photo Tours strongly recommends that you purchase travel insurance to protect your trip investment and yourself while traveling. There are plenty of companies that offer reliable travel insurance on the web. We find Travelex Insurance Services, Inc offers excellent travel insurance if you’re looking for suggestions.
Liability
In consideration of, and as part of the payment for your participation in a program, workshop, excursion, expeditions, other activities, or any program that Beyond the Capture LLC or their assigns may be conducting, you are voluntarily releasing Beyond the Capture LLC, their employees, assigns, independent contractors, or anyone involved thereof, from any damages, liabilities, costs, injuries whether mental or physical, known or unknown, and by participation you agree to assume all risks whether known or uknown. You acknowledge voluntarily that by traveling to areas that may be remote, foreign, mountainous, wilderness, wild rivers, remote deserts, and may not be maintained to the standards you are accustomed and therefore may involve certain additional risks, dangers, and inconveniences including, but not limited to, terrorism, forces of nature, wild animals, hotel accommodations, airplane, vehicles, trains, boats, roads, walkways, trails, and other means of conveyance or other unknown risks. You acknowledge that medical services and facilities may not be readily available during all or part of the trip, including medical care, presence of physicians, and medication. We assume no liability for medical care. We assume no liability for dietary requirements you have.
Unless accompanied by a parent or legal guardian (and with our approval), you must be at least 18 to attend one of our workshops. Your application signifies your full understanding and agreement that you release and hold harmless Beyond the Capture, LLC, its officers, agents, sponsors, associates, sub-contractors, from any and all liability, actions, causes of actions, claims, debts, and demands of every kind whatsoever, known or unknown which may arise in connection with your participation in any activities arranged by them without limitation, all liability, actions, causes of action, claims, debts, and demands related to the negligence of said persons.
You also acknowledge that you understand that travel with a group invariably involves compromise to accommodate the diverse desires, travel goals, personalities, and physical abilities of group members. You also understand that while itineraries are carefully planned, they are not a guaranteed schedule of activities, events, or participation, but only a guideline and example. Group participants must allow for flexibility and changes deemed necessary by the program leader or professional guides. There may be situations beyond our control due to geographic, climatic, physical, or governmental restrictions that will cause further changes in timing, locations, and activities. Understanding this, you further agree that there will be no discounts or refunds for activities curtailed or otherwise affected by such circumstances.
You have assumed the responsibility to select an activity appropriate to your physical abilities and interests. You are personally responsible for being in sufficiently good health to undertake the activity. By accepting our terms of service, and by your deposit, you certify that you do not knowingly have any physical or other considerations of disability that would create a risk for you or other participants. You will be responsible for bringing all equipment, personal items, and appropriate clothing and for acting in a manner considerate of fellow participants, locations and environments, models, and locations. We reserve the right to cancel any activity and to accept or reject any person as a member of any activity. The program, workshop, expedition, excursion, or trip leader’s judgment shall provide the ultimate determination of an individuals ability to participate in, or continue to participate in, any activity or program.
Arbitration
Cancellation or Change of a Workshop
Client Cancellation and Refund Policy
91 day or more before tour begins: $300 cancellation fee.
61 to 90 days before tour begins: $500 cancellation fee.
31 to 60 days before the tour begins: 50% of the tour price is non-refundable.
30 days or less before tour begins or anytime after departure: 100% of fee is non-refundable.
Any refunds given will be paid by the same method that the original payment was made. Refunds will be initiated within 72 hours of the time that the request is approved.